Kollaboration Blog

Automate Processes with Workflow in SharePoint

Understanding Workflow Workflow, from a work management perspective, is the steps taken to move a process from a particular starting point to a particular endpoint. Often, workflow is confused with business process automation. However, it is more accurate to identify workflow as a part of business process automation – a piece of the whole solution. In fact, business process automation – the activity of completing work tasks automatically – is often comprised of several distinct workflows. Why all of this complexity? Read more

Using SharePoint Content Types for Document Management

Content Types: The Key of the SharePoint Content Model SharePoint is a powerful tool for work management. It is built to perform many functions – some better than others. SharePoint’s ability to do these functions stems from its core content model. The root of this model is the content type. The content type is a very important aspect to SharePoint. All content (documents, data, etc.) get put into content types. Surprisingly, content types get very little attention. Much SharePoint instruction Read more

Building Proper SharePoint Document Libraries

Libraries for Work Management SharePoint Libraries are a key component for work management. Metaphorically, libraries are similar to file cabinets. They hold your content, and allow you to find and retrieve your content whenever you need to do work. However, SharePoint libraries are far more capable then any static file cabinet (or file share in computer vernacular). Libraries, like most everything in SharePoint, are metadata driven. This eliminates the need to folder all of your content. More importantly metadata driven Read more

SharePoint: The Enterprise Content Bus

Did you know….. If you own or use a Mac the only way that you can install and use Microsoft Office applications is by purchasing an Office 365 account? No disc, no download, no other way to install Word, PowerPoint etc. Yup, you are forced into a subscription model for that software. The good news is that you can buy MS Office for $15 per month, the bad news is that you will be doing that for as long as Read more

Is Office 365 SharePoint?

The answer to this question depends on what you are looking to get out of Office 365. The name of this Microsoft solution is a bit misleading, but I think this latest iteration, an expansion beyond the long-lived desktop software, it is much more appropriate. An office is much more than just a document, or spreadsheet after all. But can Office 365 and SharePoint be used interchangeably? The short answer is no, for a couple of reasons. First, the home Read more

Dropbox Hits 300 Million Deadbeat Subscribers

We re-posted this article from our old site, because Dropbox is part of our ongoing narrative. On May 29th 2015, Dropbox announced that it now has 300,000,000 subscribers.  The announcement was made in a clever way, with the image on the left placed on their blog and in some other news outlets.  (Notice by the way how tall the door is…) Thats a staggering number by any measure. What is even more staggering is that about a month ago (April Read more

Microsoft: Complex on Purpose

Microsoft offers lots of different software, most of which offers great capability. However, much of the capability is lost and therefore underutilized by the masses because of the level of complexity. This appears to be by design. There are many factors behind the complexity of many applications. These factors range from the quality of the code from the onset of the project – poor coding at the beginning seems to snowball as a project grows – to making an application Read more

How do Modern Enterprises Really Manage Content? Old-ECM vs. New-ECM

I have always resisted using the term Enterprise Content Management. What I struggled with was a simple question. Why are we calling the document management solution in a finance department with 50 users “enterprise content management”, especially when the other 79,950 employees don’t even know what that is? It seemed a bit bold, self serving and aggrandizing. For years now I have asked a room full of people using SharePoint to raise their hand if they know what ECM is. Read more